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Streamline Operations and Increase Productivity by Adopting VoIP in your Business Telephone

Today, for being successful in the business world, you have to obtain a business phone system that will not only serve as a communication tool but can also be advantageous in advertising and marketing factors. Decades ago, many businesses were associated with the public switched telephone network (PSTN). The old system also functions well in so far as communication is concerned. However, it provides a lot of limitations including the geographical scope. Fortunately for businesses nowadays, these limitations can be simply prevented. Since the introduction of the Voice over Internet Protocol (VoIP) in the business communication, they're able to have a phone systems for business that's versatile and dependable enough to satisfy all their business demands.

One of several market segments that will actually benefit from VoIP are the small to medium sized businesses (SMBs). As everyone knows, each and every industry is doing their best to recover from the economic crisis. It is thus advantageous for SMBs to embrace VoIP to boost their business and remain competitive in the local market. Particularly, how can a business telephone with VoIP enable them to make that happen?

? Streamlines daily business operation. Unlike the PSTN, the VoIP technology might help SMBs simplify office tasks. For example, online faxing allows them to send and receive fax messages anytime and anywhere they need which is not possible with the traditional phone system. The user doesn't need to stand through the fax machine in order to wait for the fax message to get sent or received. SMBs can simply purchase any fax plan from the best VoIP service providers. You will find providers that offer you fax plans with certain number of fax pages depending on the customer's business requirements. Any business telephone can be easily integrated with fax plans that offer 500, 1000, 2500 and even unlimited pages.

In addition, the VoIP has features that will also help in streamlining business operations. These features include auto-receptionist and voicemail. SMBs can record messages for greeting their callers. It also eliminates the receptionist of the task to answer each caller because recorded greetings could help answer frequently asked questions.

? Increases business productivity. As one work is simplified, other major tasks can also be completed at the same time. One example is, using online faxing can help you save lots of time. This saved time are able to be used to achieve other office tasks such as answering e-mail queries, brief meeting with clients and so forth. Also, customers can easily send and receive a lot of fax messages having a VoIP-integrated phone system. Unlike with the PSTN, you need to wait for a couple of minutes just to get done with one fax message. That is a lot of time wasted on a supposedly simple task.

Furthermore, in the event once the fax recipient is out of reach, switched off phone or has busy line, you can still send voicemail to deliver your message. In this way, continuity of production in your business is ensured. Further, when an employee is outside the office, he can still make use of his mobile applications. VoIP services are now integrated in almost every Smartphone such as iPhone, Android and Blackberry. This way, the business telephone system can still be accessed and used regardless of location. As a result, more work is done even if the whole business team is far from each other.

Very clearly, the VoIP is far more advantageous than the PSTN. Thus, it's important for SMBs to consider this technology in their business telephone system.